Record Keeping & Retention

Disciplinary records are not released outside the University without written consent of the student except as stated in the Family Educational Rights and Privacy Act of 1974 as amended. The student’s disciplinary file will be maintained as a part of the student’s educational record. The record of Expulsion shall be on file through the Office of the Dean of Students and is permanently retained. The record of all other disciplinary sanctions imposed will be on file through the Office of Community Standards. The student’s disciplinary file will be destroyed, with the exception of a record of expulsion, upon graduation with an advanced degree, or separation from the University for seven (7) consecutive years. Where a student’s disciplinary file includes involvement in an alleged violation of the Sexual Violence Policy or the University’s Equal Opportunity Plan, disciplinary records may be retained longer and in accordance with applicable Federal, State, and University retention guidelines. In the event a student with a sanction imposed upon them becomes inactive or no longer a registered student, disciplinary probation, residence hall separation, disciplinary warning and residential review periods will be continued to completion upon any re-admission to the University. Restrictions from facilities, restitution, and other assigned sanctions remain in effect.